Day Kimball Healthcare

Medical Records

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Day Kimball Medical Group Records

Some Day Kimball Medical Group records are accessible online, through our MY HEALTH secure patient portal. If the records you require are not accessible there, or if you prefer, you may also request records from any of our Day Kimball Medical Group physician practices by contacting the practice directly - please refer to our Day Kimball Medical Group Offices page for a complete list of practices and contact information. 

Records can be released only with the permission of the patient. Only the patient can authorize release of information, unless the patient is under 18 years of age. If the patient is currently less than 18 years old, his parent or guardian must sign the authorization to release the medical records. (For psychiatric records some restrictions may apply. Please call our office before completing the request and authorization forms.)

 

Day Kimball Hospital Records

Phone: (860) 928-6541 ext. 2430
Fax: (860)963-6375 
Hours: Monday - Friday, 8:00 a.m. - 4:00 p.m.

Day Kimball Hospital’s Medical Records Department is responsible for ensuring that patients’ medical records are complete, accurate, confidential and readily available for future patient care. In addition, all birth certificate information is generated from this department and transmitted to the Connecticut Department of Public Health Vital Records Section.

Copies of Medical Records
A summary of your hospital stay is available online, through our MY HEALTH secure patient portal.

Hospital records can also be obtained in person by the patient upon request. Patients must provide picture identification (driver’s license preferred) for proof of identification, along with a Day Kimball Hospital authorization to release medical records form. Please be sure to fill out this form in its entirety.

Newborn Social Security Number
New parents can request that a social security number be assigned to their newborn at birth. The Medical Record staff transmits the request to the Social Security Administration. The Social Security number is then sent to the parents within six to eight weeks. Follow up should be with the Social Security Administration. Please contact the Social Security Department in Willimantic, CT to inquire about social security numbers for newborns at (860) 423-6386.

Paternity Papers
Please call for an appointment to complete paternity acknowledgements for newborns within 8 days of birth. Parents must show picture ID for identification. If the acknowledgement is not signed within 8 days of birth, it must be completed with the Department of Social Services. Please call the Department of Social Services in Norwich, CT at (860) 823-3325 for more information.

Birth Certificates
Certified Birth Certificates can be obtained through the Town Clerk of the town of birth or through the State Department of Public Health Vital Records Section. The Medical Record Department cannot issue a certified Birth Certificate.

Copies of Patient Records
These can be released only with the permission of the patient. Only the patient can authorize release of information, unless the patient is under 18 years of age. If the patient is currently less than 18 years old, his parent or guardian must sign the authorization to release the medical records. (For psychiatric records some restrictions may apply. Please call our office before completing the request and authorization forms.)